👨🏫 Module Overview
In this module, we will learn how to view and manage the weekly schedule from a teacher’s perspective, automatically generated from class timetables.
The Teacher Timetable module provides a personalized weekly view of a teacher's schedule. It is automatically generated from the Class Timetables and allows both administrators and teachers to see teaching assignments, free periods, and overall workload at a glance.
🧭 How to Access
Click Timetable in the main sidebar.
Select Teacher Timetable.
🔍 Viewing a Teacher's Schedule
At the top of the page, use the dropdown to select a Teacher.
Their weekly timetable will load automatically.
📋 Timetable Interface Overview
The schedule is displayed as a weekly grid (Monday to Friday) with time slots as rows.
| Slot Type | Description |
|---|---|
| Teaching Slot | Shows the Class and Subject (e.g., Grade 5 - Mathematics). |
| Free Period | Marked as "FREE" – indicates a non-teaching period. |
| Break/Lunch | Automatically shaded and labeled as a scheduled break. |
Example Monday Schedule:
8:00 AM: Grade 5 - Mathematics
9:00 AM: Grade 6 - Mathematics
10:00 AM: FREE
11:00 AM: Grade 5 - Science
⚙️ Filtering Options
Customize the view using additional filters:
Day Filter: Focus on a single day (e.g., view only Wednesday's schedule).
Academic Year Filter: View timetables from past or current academic years.
📊 Teacher Workload Summary
Below the timetable grid, a summary section typically displays key metrics:
Total Periods
Teaching Periods
Free Periods
Number of Classes Taught
Number of Subjects Handled
This summary is essential for administrators to ensure fair and balanced workloads across the teaching staff.
🖨️ Printing Timetables
Individual Print
Select the desired teacher.
Click the Print button.
A print-friendly version opens, which can be printed or saved as a PDF.
Bulk Print (All Teachers)
Click Print All.
The system generates a combined PDF containing individual timetables for all teachers.
This is especially useful for distribution at the start of a new term.
👤 Teacher Self-Service Portal
Teachers can view their own timetables without administrator access:
Teachers log into their personal SSMS account.
Their timetable is available as a read-only view on their dashboard.
This ensures clarity and prevents accidental edits.
✅ Best Practices
Review After Finalization: Always review Teacher Timetables after finalizing all Class Timetables to catch conflicts or imbalances.
Balance Workloads: Use the Workload Summary to ensure no teacher is over- or under-scheduled.
Protect Planning Time: Ensure teachers have adequate free periods for lesson planning and grading.
Communicate Changes: Notify teachers promptly of any schedule changes after publishing.
Consider Preferences: Where feasible, consider teacher preferences or specializations when initially building the master schedule.
The Teacher Timetable module provides transparency and clarity for teaching staff, promoting efficient time management and fair workload distribution. It is a direct reflection of a well-planned master schedule.
Next, we will explore the Student & Parent portal, where students and their guardians can view timetables, attendance, and grades.
